Assessor Resource

BSBPMG604
Direct cost management of a project program

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to analyse, coordinate, and refine budgets of multiple projects contributing to an overall program budget. It covers directing project budget development, managing program costs and directing financial completion of projects.

It applies to individuals who are program managers, managing a suite of projects (a program).

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Direct project budget development

1.1 Direct project managers to determine resource requirements for individual tasks, in consultation with appropriate stakeholders, to develop project budgets which contribute to the program budget

1.2 Direct project cost estimations to enable budgets and cost management processes to be developed for project life cycles

1.3 Direct and authorise cost strategies and cost management plans to ensure clarity of understanding and ongoing management of project finances and the program budget

2. Manage program costs

2.1 Develop and maintain cost management systems to direct monitoring of actual expenditure and to control costs throughout multiple project life cycles and for the program

2.2 Conduct analysis, evaluate options and implement responses to project cost variations to maintain control over changing financial and program objectives

2.3 Monitor internal and external influences on program costs and, where necessary, seek approval from business management for changes to the approved program budget

3. Direct financial completion

3.1 Provide direction for project finalisation activities to achieve integrated financial and physical project completion within program expectations

3.2 Review project outcomes from available records at the finalisation of each project, and analyse information to determine effectiveness of cost management systems

3.3 File program lessons learnt as a resource for future reference and, where necessary, refer to higher project authority for application in planning strategic direction changes and business outcomes for future projects

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Direct project budget development

1.1 Direct project managers to determine resource requirements for individual tasks, in consultation with appropriate stakeholders, to develop project budgets which contribute to the program budget

1.2 Direct project cost estimations to enable budgets and cost management processes to be developed for project life cycles

1.3 Direct and authorise cost strategies and cost management plans to ensure clarity of understanding and ongoing management of project finances and the program budget

2. Manage program costs

2.1 Develop and maintain cost management systems to direct monitoring of actual expenditure and to control costs throughout multiple project life cycles and for the program

2.2 Conduct analysis, evaluate options and implement responses to project cost variations to maintain control over changing financial and program objectives

2.3 Monitor internal and external influences on program costs and, where necessary, seek approval from business management for changes to the approved program budget

3. Direct financial completion

3.1 Provide direction for project finalisation activities to achieve integrated financial and physical project completion within program expectations

3.2 Review project outcomes from available records at the finalisation of each project, and analyse information to determine effectiveness of cost management systems

3.3 File program lessons learnt as a resource for future reference and, where necessary, refer to higher project authority for application in planning strategic direction changes and business outcomes for future projects

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Direct project managers to determine resource requirements for individual tasks, in consultation with appropriate stakeholders, to develop project budgets which contribute to the program budget 
Direct project cost estimations to enable budgets and cost management processes to be developed for project life cycles 
Direct and authorise cost strategies and cost management plans to ensure clarity of understanding and ongoing management of project finances and the program budget 
Develop and maintain cost management systems to direct monitoring of actual expenditure and to control costs throughout multiple project life cycles and for the program 
Conduct analysis, evaluate options and implement responses to project cost variations to maintain control over changing financial and program objectives 
Monitor internal and external influences on program costs and, where necessary, seek approval from business management for changes to the approved program budget 
Provide direction for project finalisation activities to achieve integrated financial and physical project completion within program expectations 
Review project outcomes from available records at the finalisation of each project, and analyse information to determine effectiveness of cost management systems 
File program lessons learnt as a resource for future reference and, where necessary, refer to higher project authority for application in planning strategic direction changes and business outcomes for future projects 

Forms

Assessment Cover Sheet

BSBPMG604 - Direct cost management of a project program
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG604 - Direct cost management of a project program

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: